Leadership and Management – from standards to practices

DECEMBER 12-15, 2016, VIENNA

BACKGROUND

This is the fourteenth in a series of workshops that the International Atomic Energy Agency (IAEA) and the European Atomic Forum (FORATOM) have organized jointly to raise awareness and increase understanding of management systems integrating all the vital objectives of nuclear facilities and activities. These workshops also involve promoting application of the IAEA safety standards. The nuclear industry is currently in a period of significant change where there are many countries with new build projects, either in progress or planned. Among them there are countries where nuclear energy is being implemented for the first time. At the same time, there are countries where the nuclear industry is struggling, downsizing and even phasing out. Political and economic reasons play the main role in this change, which is affecting all of the organizations concerned.

The nuclear industry is also seeing many people with specialist knowledge of e.g. design, fundamental safety principles or operation and maintenance, retiring from the workforce, and a new generation replacing them. Topics such as public opinion, safety, economics of nuclear energy, project- and risk management, security, safeguards, management of supply chain, and both internal and foreign affairs are perhaps more important now than ever before.

These drivers bring new challenges in terms of leadership, organizational culture, management, and management systems. All of these factors mean that effective leadership, well-developed organizational culture and well-thought management, also including the management of change, are vital, and there are both opportunities and threats involved. When introducing changes in a company, one should bear in mind that organizational culture is very important and changes slowly. International guidance and standards are being developed to support organizations in managing change and at the same time maintaining safe operations.

This workshop is intended to give participants an opportunity to discuss these topics, to learn from one another, to influence international progress in this area, and to better understand their own situation and the potential development needs within their organizations.

OBJECTIVES

The overall purpose of the workshop is to serve as an international forum for the exchange of information on the status of various management system and quality management standards, as well as of experiences, practical examples and case studies dealing with leadership and organizational culture and with the implementation of risk based/informed approaches as part of integrated management systems for nuclear facilities and activities in various countries. Interactive working group sessions will be scheduled in a balanced manner with the rest of the workshop programme to ensure that the participants have sufficient time to interact, to contribute with their experiences and to draw lessons from their peers.

The workshop aims to promote the adoption and application of a sustainable management system, as outlined in the relevant IAEA safety standards — The Management System for Facilities and Activities (IAEA Safety Standards Series No. GS-R-3), Application of the Management System for Facilities and Activities (IAEA Safety Standards Series No. GS-G-3.1) and The Management System for Nuclear Installations (IAEA Safety Standards Series No. GS-G-3.5), as well as the draft safety standard Leadership and Management for Safety (DS 456), which is a revision of GS-R-3 and will be issued as IAEA Safety Standard Series No. GSR Part 2. In practice, to be fully effective, the IAEA safety standards need to be complemented by industry standards, and must be implemented within an appropriate national regulatory infrastructure. A number of national and international quality assurance/management standards are being used in the nuclear industry to complement the IAEA requirements, such as, but not totally limited to, ISO 9001:2015 (issued by the International Organization for Standardization), ASME NQA-1-2015 (issued by the American Society of Mechanical Engineers), and NSQ-100 (issued by the Nuclear Quality Standard Association). This workshop will provide an opportunity to discuss and compare various features of these standards with the IAEA safety standards and guidance.

TARGET AUDIENCE

The meeting is intended for individuals from Member States with an operating nuclear power plant (NPP) or other operating nuclear facility, Member States that are planning to build an NPP or research reactor facility, and from international organizations involved in the development and/or promotion of integrated management system-related documents and activities. Participants should be senior managers in charge of developing, implementing and improving management systems at their facilities, responsible for oversight or dealing with quality. Specialists from regulatory bodies who are in charge of the review and assessment of their organization’s quality management; representatives of engineering, procurement and construction contractors; and specialists from international organizations who are involved in the development or promotion of management system standards also are encouraged to participate.

The participants may submit abstracts on challenges, practical solutions and lessons learned in relation to the topics of the workshop. In particular, presentations dealing with the application of different standards and implementing management systems in practice in the nuclear industry would be highly pertinent. The proposed presentations, or an extended outline of these, should be sent to the Scientific Secretary, Mr Pekka, for review and incorporation into the meeting agenda not later than 31 July 2016.

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ADMINISTRATIVE AND FINANCIAL ARRANGEMENTS

Nominating Governments will be informed in due course of the names of the selected candidates and will at that time be given full details on the procedures to be followed with regard to administrative and financial matters.

No registration fee will be charged to participants. The costs of the meeting, including the meeting facilities and logistic support for the meeting, are to be borne by the IAEA. Travel and subsistence expenses of participants may be, in certain cases, borne by the IAEA utilizing the limited funds that are available to help cover the cost of certain participants. Such assistance can be offered upon specific request to normally one participant per country provided that, in the IAEA’s view, the participant on whose behalf assistance is requested will make an important contribution to the meeting. The application for financial support should be made at the time of nominating the participant.

It should be noted that compensation is not payable by the IAEA for any damage to or loss of personal property. The IAEA also does not provide health insurance coverage for participants in meetings, workshops or training courses or for consultants. Arrangements for private insurance coverage on an individual basis should therefore be made. The IAEA will, however, provide insurance coverage for accidents and illnesses that clearly result from any work performed for the IAEA.

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APPLICATION PROCEDURE

Nominations should be submitted on the attached Participation Form. In case the nominee wishes to give a presentation, this should also be indicated on the Participation Form together with the suggested title. All the additional information about the presentation is recommended to be submitted by filling the following Abstract Submission Form.

Completed forms should be endorsed by the competent national authority (e.g. Ministry of Foreign Affairs, Permanent Mission to the IAEA, or National Atomic Energy Authority) and returned through the established official channels. They must be received by the IAEA not later than 30 September 2016 (please note that, for prospective participants submitting abstracts, we expect to receive the nomination by 31 July 2016). Nominations received after that date or applications sent directly by individuals or by private institutions may not be considered. Nominating Governments will be informed in due course of the names of the selected candidates and at that time full details will be given on the procedures to be followed with regard to administrative and financial matters.

For Member States receiving financial assistance through technical cooperation funds, applications for financial support should be made at the time of nominating the participant.

WORKING LANGUAGE

The meeting will be conducted in English. No interpretation will be provided.

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